Process and Documentation for Staff Travel

1. Checklist for Staff Arranging Travel
   1. Logistical arrangements with partner/s
   2. Approval for travel
   3. Flight booking
   4. Hotel booking
   5. Travel documents, including passport, and visa and professional visit pass applications, if necessary
   6. Country, travel risk (http://www.smartraveller.gov.au/zw-cgi/view/Advice/Index and http://www.ecu.edu.au/RMAA/travel_status.html), travel heath advisory (http://www.welltogo.com.au and http://www.who.int/ith/en) and partner information
   7. Vaccination, if necessary
   8. Travel insurance
   9. Post-travel documentation
2. Documentation for Travel Wallet
   1. Information
      1. Approved application for travel
      2. Itinerary of visit, including timetable of classes
      3. Flight itinerary
      4. Contact details of partner, including map
      5. DFAT Information for International Travellers
      6. Country, travel risk, travel heath advisory and partner information
      7. Insurance policy number
      8. Contact telephone numbers
      9. Travel Procedures regarding Daily Travel Expenses
      10. Travel Insurance
   2. Trip Use
      1. Flight tickets or E-ticket receipt
      2. Hotel confirmation
      3. Cabcharge vouchers
      4. Travel Diary
      5. Cash Receipts Record
      6. Amex/Visa Credit Card Statement
      7. Entertainment Form
      8. ECU Teaching Staff Report on IP/NP
      9. 100% Business Form